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"How CMMS Simplifies Healthcare Survey Compliance"

From inspections to everyday readiness. How a CMMS aligns assets, risk-based PMs, and EOC documentation to support Joint Commission/CMS compliance--with clear, audit-ready proof.

Healthcare surveys aren’t just box-checking—they determine patient safety, accreditation, and access to reimbursement. This whitepaper shows how facilities leaders use a CMMS to replace last-minute scramble with continuous readiness: clear asset categorization, risk-based PMs, audit-ready reports, and staff documentation that stands up to Joint Commission, CMS, and DNV scrutiny. (See the Executive Summary and “More than a survey.”)

You’ll get a practical blueprint to operationalize compliance across your hospital or system:

• Plan for unannounced surveys with internal mock audits and monthly walk-throughs that mirror how surveyors inspect clinical and support areas.
• Apply PDCA to fix gaps fast and sustain what works—pilot, measure in your CMMS, then standardize into daily workflows.
• Train to the Environment of Care: safety, security, hazardous materials, fire safety, medical equipment, and utilities—so staff can answer surveyor questions and demonstrate procedures on the spot.

Turn your CMMS into an audit platform with the four capabilities surveyors expect:

1. Reporting—PM completion by risk class, regulatory exceptions, BI dashboards, failure analysis, and calibration oversight.
2. Asset categorization—high-risk vs. non-high-risk, life support flags, standardized taxonomy, ECRI UMDNS mapping, AEM tracking (and forbidden devices), utility function tags, and zone-based inspections.
3. Staff documentation—certifications, training records, vendor credentials, meeting minutes, and competency verification available at a click.
4. Dashboards—real-time compliance status by department, printable audit packets, alerts when metrics drift, and executive roll-ups.

Learn best practices used by high-performing hospitals: embed compliance in huddles and shift change routines, make frontline staff partners in spotting issues, use data to show ROI (fewer emergencies, fewer rush vendor calls), and build an always-ready culture where surveys confirm the quality you practice every day.

If your goal is to safeguard patients, protect accreditation, and eliminate “survey season,” this guide gives you the checklist, workflows, and system requirements to get there, so inspections validate the standards you practice every day.

Offered Free by: TMA Systems
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